Job Description: Event Coordinator
Location: Los Angeles, CA
Job Type: Full-Time
Overview: We are seeking a dynamic and highly organized Event Coordinator to join our team in Los Angeles. The ideal candidate will excel in a fast-paced environment, managing all aspects of business networking events designed to foster professional connections and drive engagement. You will play a pivotal role in planning, executing, and overseeing events that align with our organizational objectives, ensuring seamless experiences for attendees and stakeholders.
Key Responsibilities:
Event Planning and Coordination
- Plan, organize, and execute business networking events, happy hours, and social gatherings.
- Develop event concepts and agendas in collaboration with stakeholders to achieve defined objectives, nail down attendance, etc.
- Identify and book suitable venues in the Los Angeles area that meet the needs of the events and audience.
- Manage event timelines, schedules, and budgets to ensure successful outcomes.
Stakeholder and Vendor Management
- Coordinate with vendors, suppliers, and contractors for catering, audio/visual equipment, decor, and transportation.
- Negotiate contracts to secure cost-effective services without compromising quality.
- Liaise with speakers, sponsors, and partners to align their contributions with event goals.
Logistics and On-Site Management
- Oversee event set-up, on-site operations, and tear-down processes.
- Manage attendee registration, check-in processes, and ensure a positive guest experience.
- Address and resolve issues promptly during events to maintain smooth operations.
Marketing and Communications
- Collaborate with the marketing team to create promotional materials and campaigns to drive event attendance.
- Utilize social media, email, and other communication channels to engage potential attendees and partners.
- Prepare event-related materials, including invitations, agendas, and attendee packets.
Post-Event Reporting and Analysis
- Gather feedback from attendees and stakeholders through surveys and other tools.
- Analyze event success metrics to identify opportunities for improvement.
- Prepare detailed post-event reports summarizing achievements, challenges, and lessons learned.
Qualifications:
Education and Experience
- Bachelor’s degree, preferably in Event Management, Marketing, Communications, or a related field preferred.
- 2+ years of experience coordinating events in a corporate or business networking context.
Skills and Competencies
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal abilities, with a talent for networking.
- Ability to multitask and meet deadlines in a high-pressure environment.
- Creative problem-solving skills and adaptability to dynamic situations.
- Familiarity with Los Angeles venues and event service providers
- Photography/videography background not required but a big PLUS!
Additional Requirements:
- Availability to work evenings and weekends as needed to support events.
- Ability to travel within Los Angeles and surrounding areas up to 50%.
